Role of the company secretary
The company secretary helps the company meet statutory requirements and maintain document records — a basic component of long-term Hong Kong company operations.
Company secretary and compliance
Keep your Hong Kong company in good standing, avoiding operational impact from lapses in annual review, filings, statutory records or director/shareholder documents.
What we do
Company secretary and compliance
Keep your Hong Kong company in good standing, avoiding operational impact from lapses in annual review, filings, statutory records or director/shareholder documents.
- Annual returns, business registration and company-record maintenance.
- Management of the director, shareholder, share and Significant Controllers registers.
- Helping companies understand the penalties and operational risks of non-compliance.
Annual review and filing
Annual returns, business registration and related documents must be handled on time each year.
Document maintenance
Director/shareholder changes, share arrangements and statutory registers must stay consistent.
Suitable clients
Companies that have incorporated in Hong Kong, or that want to arrange compliance maintenance in parallel after incorporation.
Scope
Scope and concrete deliverables.
Items are adjusted to each company's situation, incorporation status and transaction model, so that company documents, compliance checkpoints and operating records line up with one another.
- Acting as the statutory company secretary.
- Preparation and submission of the annual return (NAR1).
- Annual or three-yearly renewal of the Business Registration Certificate, depending on the company's choice.
- Statutory register maintenance, including the register of members, register of directors and Significant Controllers Register.
- Director and shareholder change documents.
- Share-transfer documents.
- Meeting minutes and board or shareholder resolutions.
- Compliance-calendar reminders.
Process
How we work.
We first confirm the business background and document gaps, then handle setup, maintenance, filing, payment readiness or content delivery checkpoint by checkpoint.
01
Takeover review
Review the company's current status, company-secretary details, statutory-record completeness and recent filing checkpoints.
02
Establish a compliance calendar
Organise a timetable for annual returns, business-registration renewal, company changes and statutory-register maintenance.
03
File and renew on schedule
Handle NAR1, business registration and related statutory documents based on company status.
04
Handle changes promptly
When directors, shareholders, shares or company information change, help prepare documents and keep records consistent.
05
Annual review
Periodically review company records, document retention, the SCR and subsequent compliance arrangements.
FAQ
Frequently asked questions about this service.
Yes. The Companies Ordinance (Cap. 622) requires every Hong Kong limited company to appoint a company secretary, who must be a Hong Kong resident or a body corporate registered in Hong Kong.
A private company must file the annual return (NAR1) within 42 days of the anniversary of incorporation. Late filing incurs higher registration fees and may lead to prosecution.
Yes, but you should first review company records, filing status, statutory registers and business-registration data to avoid document gaps during the handover.
The Significant Controllers Register (SCR) is one of the statutory registers and must be kept at the registered office or a specified location for inspection by law-enforcement officers.
Next step
Want to assess whether this is the right time to act?
An advisor first reviews your current situation, target markets and the most pressing bottleneck, then proposes a suitable combination of services.
Book a consultation